Effective Time Management


Time management is a set of principles, practices, skills, tools and systems that help you use your time to accomplish what you want. It is important in one’s personal life and professional career. Time management teaches you how to manage your time effectively and make the most of it. Time not well used cannot be retrieved. Through right time management, one can “create” the time they need, and not just wait for it to come. By planning your time wisely, you will have more time to do more things.


Good time management is all about working smarter and not working harder. It enables you do more in lesser a time period. Efficiency, success and health are the benefits of good time management. Bad time management damages level of efficiency and results in anxiety and stress.


Many of us feel that there is never enough time for the things at hand. However, it is strange that while some people accomplish so much more within the same 24 hours of a day, others are always struggling to meet targets? The answer to this puzzle lies in effective time management.


The leaders and the greatest achievers of the world manage their time outstandingly well. In this blog, we have listed the best time management techniques following which one can improve his/her ability to operate more effectively – even under pressure and time constrain.


Key points to remember while managing time 


Clarify your goals and priorities achieve them with proper planning

Carefully handle people and projects that waste your time

Be better at delegating work


A number of obstacles exist in our life which hinders proper and effective time management. What is required to be done is to recognize the obstacles that exist, identify them and employ strategies to overcome them.


Obstacles to time management


Unclear objectives


Inability to say ‘no’


Periods of inactivity

Too many things at once

Stress and fatigue

All work no play


Data and statistics available suggest that people waste about two hours of time every day.


Here are the signs that indicate or lead to time wastage –


Messy desk and cluttered files

Not finding things when required

Missing appointments and rescheduling them

Being unprepared for meetings

Volunteering to do things, which others are responsible for

Lack of energy


To make effective time management one must be sure of his/her goals, priorities and plan accordingly. Set goals that are specific and measurable.


Goal setting

Ask yourself these questions

Why am I doing this?

What is the goal?

Will I succeed?

What happens if I choose not to do it?


Time management experts now speak of  SMART Goal Setting –



S = Specific

M = Measurable

A = Attainable

R= Realistic

T = Timely



Prioritise by doing, delegating, delaying and deleting –

Address the urgent

Accomplish what you can at the earliest

Attach deadlines to the things you delay


Learn to say no

You cannot do everything. Concentrate on the work and hand and focus on your goal and tune out interruptions.

Don’t undertake things you cannot complete on time

Remain consistent to your goals. Segregate work by following format given below –





Use your waiting time effectively by taking care of your correspondences, letters and emails or by reading books –


On public transport

At the doctor’s chamber/clinic

Waiting for your flight at the airport


It is also very important to find out your personal prime time. Is it morning? evening? Or late night?


Make a to do list

Break things down into small steps

Do the ugliest thing first


Avoid procrastination

Do things on time, doing them at the last minute often turns out to be detremental for your good

Deadlines are really important; establish them yourself


All our day to day activities need efficient time management. Following are some of the key tips for most important activities of our life –


Time management in doing paperwork

Clutter is death, keep desk clear

A good file system is essential

Touch each piece of paper once

Touch each piece of email once, your inbox is not your To Do Lust


Time management in handling phones

Keep calls short; stand during call

Start by announcing goals for the call

Don’t put your feet up

Have something in front of you that you will need to finish soon


Time management in making conversations

Cut things short by saying –

“I am in the middle of something now”

Start with “I only have 5 minutes”

Stand up, stroll to the door, complement, thank, and shake hands

Watch clock, preferably on the wall behind the ones you are conversing with


Time management in delegating work

No one is an island

You can accomplish a lot more with help


Remember delegation is not dumping

Grant authority with responsibility

Concrete goal, deadline, and consequences must be attributed

Treat your colleagues, people working under you, well


Time management in handling meetings

Lock the door, unplug the phone

Maximum one hour per meeting

Prepare – there must be an agenda

1 minute minutes: an efficient way to keep track of decisions made in a meeting- especially who is responsible for what/when?


Time management in handling emails

Save all of it; no exceptions

If you want somebody to do something, make them the only recipient. Otherwise you have diffusion of responsibility. Give a concrete request/task and a deadline

If you really want somebody to do something, CC someone powerful

Nagging is OK; if someone doesn’t respond in 48 hours, they probably never will. (True for phone as well)




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